ইউএসএইড বাংলাদেশের নতুন নিয়োগ বিজ্ঞপ্তি
COMPASS PROGRAM BANGLADESH
‘Finance and Procurement Manager’
USAID Bangladesh and United States Forest Service International Program (USFS/IP) recently entered into an inter-agency partnership, with funding from USAID Bangladesh, in which USFS/IP will implement the ‘Community Partnerships to Srengthen Sustainable Development’ (Compass) program. Compass will address natural resource management challenges in Bangladesh through establishing a youth conservation corps, strengthening community capacity and promoting public participation, providing direct technical support to Bangladesh Forest Department, and strengthening the capacity of academic and research institutions in natural resource management and resilience. USAID intends to fund Compass for five years, subject to the availability of funding. The Compass Program is seeking a qualified and experienced professional to be the full-time ‘Finance and Procurement Manager‘ based in Dhaka, Bangladesh. The Finance and Procurement Manager (FPM) will be a core member of the Compass program in Bangladesh and will provide expert leadership and guidance to all financial, accounting and procurement activities related to the program.
The US Forest Service mission is to sustain the health, diversity, and productivity of the nation’s forests and grasslands to meet the needs of present and future generations. Through the combination of direct land management, working collaboratively with states, tribes, and private landowners, and providing technical capacity building and education efforts the Agency is involved in the management of 80% of the forested land in the United States.
As a division of the Office of the Chief of U.S. Forest Service, the U.S. Forest Service Office of International Programs (USFS/IP) works in over 90 countries, to promote sustainable forest management and biodiversity conservation internationally. By linking the skills of the field-based staff of the U.S. Forest Service with partners overseas, the agency can address the world’s most critical forestry issues and concerns. USFS/IP collaborates with local and international non-governmental organizations, universities, and host country governments. We also collaborate with other U.S. government agencies, including the U.S. Agency for International Development and the U.S. Department of State. Internationally, programs focus on building institutional relationships between our agency and our in-country partners, enabling continuous collaboration over the long-term.
In collaboration with USAID Bangladesh, USFS/IP has been working in Bangladesh since 2009 and has developed longstanding partnerships in Bangladesh by providing need-based capacity building technical assistance in support of national-level capacity for forest management and monitoring. The Compass program will build on this work and expand to new thematic areas and geographic regions.
B. GENERAL INFORMATION ABOUT THE POSITION
Issuance Date: 25 September, 2019
Application Closing Date: 20 October, 2019
Number of Positions: 01 (One)
Position Title Finance and Procurement Manager
Level of Efforts: Full Time
Period of Performance: Initially 1 Year; with the possibility of extension
Base Location: Dhaka, Bangladesh
Expected Starting Date: 15 December, 2019
The Finance and Procurement Manager will be responsible for leading the setting up and maintenance of financial mechanisms, managing overall accounting, ensuring adherence to procurement and financial compliances and internal controls with appropriate checks and balances to meet recognized standards of USFS/IP and USAID to ensure smooth day-to-day operations of the Compass program. The FPM will monitor all financial performance in relation to budgets and forecasts and will track expenditures, obligations, commitments, and advances to all parties including Compass program expenses, sub-partners, consultants, and vendors. The FPM leads the appropriate financial reviews, audit cycle management, and financial reporting as required. The FPM will coordinate closely with and provide necessary trainings to Compass team members as well as supervision to finance and procurement officers to build capacity and ensure compliance to guidelines in budgeting, procurement and expense planning.
The Finance and Procurement Manager will support the program with duties and responsibilities including, but not be limited to, the following:
Lead the bank account set up and maintain a documented system of accounting policies and procedures;
Ensure that appropriate finance systems are maintained, and that all procedures and controls are implemented;
Ensure that appropriate finance systems are maintained, and that all procedures and controls are implemented;
Ensure payroll processing and timely payment;
Ensure financial operations are in compliance with USAID and USFS regulations and participate in audits and appraisals as necessary. Review the legitimacy of invoices and ensure they are reasonable, allowable and allocable;
Ensure that transactions are appropriately recorded in computerized accounting system;
Design and develop a mechanism to monitor and track all project expenses. Ensure regular data backup and archiving of all financial records;
Review all payment vouchers (cheque, wire, cash) prior to submitting them for approval. Manage the cheque books. Supervise cash payments and ensure that all cash transactions are properly documented. Supervise the recording of cash payment vouchers daily in the petty cash file;
Lead costs, budgets, pipeline reports, and other financial reporting as requested. Prepare monthly, quarterly, and annual projection and expense forecasts. Participate in weekly and monthly financial meetings;
Oversee financial management of all sub-awards including compliance and reporting. Monitor partner organizations’ monthly, quarterly, annual financial performance in relation to budgets, forecasts, expenditures, and obligated funds;
Coordinate with team members and others in project budget and expense planning. Provide financial management trainings to project teams as necessary. Supervise and mentor the finance and procurement staff as necessary. Work closely with Compass team members to manage project and activity budgets and ensure financial practices are compliant with policies and procedures;
Prepare a standard procurement mechanism in line with local laws and USAID and USFS regulations.
Oversee the vendor selection procedure; participate in bid-opening and technical and cost evaluations. Ensure due diligence for awarded procurements and review legitimacy of terms and conditions. Evaluate quantity and quality of the goods delivered by the vendor;
Examine and approve procurement request and issue the procurement orders. Monitor & track purchase orders and contact vendors on invoice or deliverable dates ensuring timely submission of proper documentation;
Ensure timely payments to vendors. Closeout each purchase order and manage filing system in accordance with procurement policies and guidelines. Lead procurement filing system and ensure timely recording;
Manage bank accounts, and the transfer of money between Washington and the Compass office;
Carry out any other financial and procurement related responsibilities as assigned by the office.
C. QUALIFICATIONS REQUIRED FOR THIS POSITION:
To be considered for the position, a candidate must meet the minimum qualifications listed below:
A Bachelor’s degree, or equivalent, with higher degree desired, in Finance, Accounting, Economics, Business operation or related discipline.
At least 7 years of work experience in relevant positions, with 3-5 years in a supervisory or managerial role. Prior experience working with USAID or USG programs/projects is highly preferred. Proven experience in providing expert leadership in financial and procurement operations in the programs/projects of non-government or donor agencies is required.
A comprehensive understanding of standard process and provisions relating to the financial and procurement operations of USAID-funded programs;
Strong knowledge on the appropriate compliance and diligence requisites for USAID and USG programs along with demonstrated understanding of relevant local Bangladeshi laws and regulations for delivering compliant finance and procurement operations;
Demonstrated understanding of operational mechanisms relating to development project finance maintenance process, banking operations, accounting systems, and procurement methods is required;
Prior experience with financial tracking of projections and reconciliations;
Demonstrated experience of working with multi-cultural team and providing leadership with professional judgment in cross-cultural and multi-level organizational context. Strong leadership traits, able to work independently, with minimum supervision or guidance;
Excellent technical and quantitative skills for tracking and analyzing the financial performances of the program/project using appropriate financial operation tools are required;
Excellent inter-personal skills, proven teamwork capacity with demonstrated track-record of working with diverse team and habit of practicing result-oriented approach in solving critical and sensitive financial and institutional issues with diplomatic and delicate manner;
Ability and interest in learning new tools to make evidence-based operational decisions;
Proven ability to provide on-job capacity building trainings to other team members;
High proficiency in relevant computer applications e.g. MS-Word, MS-Excel, MS- PowerPoint, and Accounting Software like QuickBooks, and basic internet skills are required.
The incumbent must be proficient in spoken and written English at Level IV (fluent) and must likewise be fully fluent in spoken and written Bangla. English language skill will be tested.
D. BENEFITS AND ALLOWANCES:
The benefits and allowances for this position would be in line with Compass provisions and guidelines, commensurate with the experience, qualification and previous track-record of the successful applicant.
E. INSTRUCTION FOR APPLICATION SUBMISSION:
Interested applicants are requested to properly fill in the application form available at this link: https://forms.gle/nqXu5XV7gie8kcLB6. Applicant must have an active Gmail account to complete the application. In the application form, the interested applicants must provide accurate information to all required fields and attach the following documents listed below:
A Cover Letter illustrating applicant’s qualifications to meet the requirements for this position. Please use the following naming convention for your file: FirstName_LastName_CoverLetter. The cover letter must be attached either in MS word or in PDF file format.
A Curriculum Vitae (CV) with full contact details, specific description of educational background, career experiences, and achievements. Please use the following naming convention for your file: FirstName_LastName_CV. The CV must be attached either in MS word or in PDF file format.
Please note that the interested applicants must submit the applications on or before 11.59 PM 20 October, 2019.
The successful applicant will be hired through a local hiring mechanism or through an international contracting mechanism to be employed on the Compass program, as per organizational policy. Applicant will not be hired by, nor an employee of, the US Forest Service. Only shortlisted candidates will be called for further assessment. The applicants who are not shortlisted will not be notified. All qualified candidates will be considered regardless of age, race, color, sex, creed, national origin, lawful political affiliation, non-disqualifying handicap, marital status, sexual orientation, affiliation with an employee organization, or other non-merit